Administrative assistant

Swenson Granite Works, a division of Polycor, has an immediate opening for a full-time Administrative Assistant.

Position Summary

The position will be located at the AFCO Plant (54 Willey Street, Barre, VT).  Duties of the Administrative Assistant include providing administrative support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities.

At the center of the action, this position is key in the daily activities of our plant. The ideal candidate is a versatile person who values a strong work ethic.

The job requires multitasking and prioritizing abilities in a fast-paced environment. Resourcefulness is one of your greatest skills.  At Swenson Granite Works, our colleagues are our working family. We are looking for adding a member to our team that will represent our values of being success-oriented with a positive attitude.

Essential Duties and Responsibilities other duties may be assigned

• Greet and welcome guests as they arrive at the office
• Answer calls and respond to / route to requested employee
• Prepare and distribute reports or other communications as needed
• Maintain files, databases, and archive relevant records
• Assist A/P in handling/filing of invoices
• Receive, sort, and distribute daily mail
• Maintain office security by following safety procedures and controlling access via the reception desk
• Assist Expeditors with incoming job order paperwork
• Responsible for working with Office Manager to complete any administrative task needed
• Monitor common office supplies and submit requests to Purchasing Agent
• Perform other clerical receptionist duties such as filing, photocopying, and data entry

Education and/or Experience

EDUCATION AND/OR EXPERIENCE:

• High School Diploma,
• 2-3 years’ Accounts Payable/Administrative Assistant experience

COMPUTER SKILLS

• Proficiency in MS Office Products, such as Excel, Word, Outlook, and PowerPoint; strong focus on Excel

OTHER CAPABILITIES

• Hands-on experience with office equipment (e.g. fax machines and printers)
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Positive customer service attitude
• Basic mathematic skills
• Thorough and detail oriented

BENEFITS:

• 401(k) and Roth 401(k)
• 401(k) company match
• Health/Dental/Vision insurance
• Flexible Spending Account (medical/dependent)
• Life/Disability/AD&D Insurance
• Employee Assistance Program
• Paid Time off (Vacation/Holidays)
• Bonus (company/personal performance)
• Employee Discounts